Letter of Recommendation Tips
Your Hard Work Deserves to Be Recognized.
Need a Letter of Recommendation?
Applying to graduate school, a teaching credential program, a scholarship, or a new job?
A strong letter of recommendation can highlight your academic strengths, accomplishments, and potential.
Ask Early. Be Prepared. Make Your Accomplishments Count.
How to Request a Letter of Recommendation
Five simple steps can help you make a strong request.
Step 1 - Choose the Right Person
Ask a professor who knows your academic work, strengths, and accomplishments.
Choose someone who can provide specific examples of your abilities and contributions.
Step 2 - Ask Early
Contact your professor at least two months before your recommendation deadline whenever possible.
Allow extra time for holidays and university breaks.
Step 3 - Provide Your Materials
Share your résumé, academic and career goals, application details, and recommendation deadline.
Include information about courses, assignments, or projects you'd like your professor to highlight.
Step 4 - Stay Organized
Keep track of application deadlines, submission instructions, and the status of your recommendation requests.
Step 5 - Follow Up and Say Thank You
Send a polite reminder if the deadline is approaching and your letter hasn't been submitted.
After submission, thank your professor for their time and support.
Plan Ahead: Recommendation Timeline
Give Your Professor Time to Write a Thoughtful Letter.
2 Months Before Your Deadline
Ask your professor if they would feel comfortable writing a strong letter of recommendation.
5-6 Weeks Before Your Deadline
Provide your résumé, application information, goals, and any required materials.
1 Week Before Your Deadline
If the letter hasn't been submitted, send a polite reminder with the deadline and submission instructions.
After Your Letter Is Submitted
Thank your professor for their time and support.
Consider sharing an update about the outcome of your application.
Remember to account for holidays and university breaks when planning your request.
Recommendation Request Checklist
Before contacting your professor, gather the information below.
What Should I Include in My Request?
- Your current résumé or CV
- Your academic and career goals
- The name of the program, scholarship, or position
- A brief explanation of why you're applying
- Courses, assignments, or projects you'd like highlighted
- Your statement of purpose, if applicable
- Recommendation deadlines and submission instructions
Helpful Tip: Always ask permission before listing someone as a recommender.
Sample Email: Requesting a Recommendation
Not sure what to say? Use the example below and personalize it for your situation.
View Sample Recommendation Request Email
Subject: Letter of Recommendation Request
Dear Professor [Last Name],
I hope you're doing well.
I'm applying for [program, scholarship, or position] and wanted to ask if you would feel comfortable writing me a strong letter of recommendation.
I enjoyed your [course name] class, especially [specific assignment or experience], and believe your perspective on my academic work would be valuable.
The recommendation is due [date]. I'd be happy to provide my résumé, application details, and any other information you need.
Thank you for considering my request.
Sincerely,
[Your Name]
Helpful Resources
Explore additional tools for preparing applications and professional materials.
Sonoma State Career Services
Explore career planning resources and professional development support.
Résumé & CV Writing
Find guidance on preparing a professional résumé or curriculum vitae.
Cover Letter Writing
Learn how to prepare a professional cover letter for job and internship applications.
How to Ask for a Reference Letter
Find additional advice about requesting a professional or academic reference.
Your Next Opportunity Starts Here.
A thoughtful recommendation can help others recognize the skills, dedication, and experience you've developed.
Ask Early. Be Prepared. Make Your Accomplishments Count.
This guidance was adapted from resources originally developed by West Chester University's Psychology Department.